The Hamilton Southeastern Education Foundation (HSEF) respects the privacy of our donors. We maintain the following policies to assure our donors that their personal information will be protected and will not be shared with any third party.
a) Information Collection; HSEF collects, uses, and maintains the following information from donors.
a. Contact; name, company name, job title, complete address(es), telephone number(s), email address(es), family and school system relationships, if applicable.
b. Donations; check numbers, credit card number and expiration date, amount donated, donor comments and suggestions, and giving history
c. Security; all credit card information is entered online through a secure third-party portal that ensures that a donor’s credit card information is not compromised.
b) Information Use; HSEF will not sell, rent, or lease donor information to other organizations.
HSEF uses donor information in the following ways:
a. Help donors’ complete transactions or make donations
b. Thank donors and acknowledge donations
c. Update donors about organizational activities, upcoming events and fundraisers
d. Distribute gift receipts or account statements
e. Analyze internal productivity and organization metrics
f. Report to relevant federal and state agencies
g. Contact donors about changes to this statement
h. Donor recognition; as a part of these efforts HSEF may publicize donor names through an Annual Report, e-newsletter, web site, and other organizational materials. Generally, the specific gift amount will not be identified, but the donor will be recognized under the level of giving category that is appropriate to their donation. Donors always have the option of remaining ‘anonymous’ when making a donation and will not be publicly recognized.
c) Access to Information; all access to donor information is strictly limited to HSEF personnel who need to process data. No unnecessary person, group, or organization will be allowed to access such data. Board members may be given information on the names of donors, donor history and the amount of gifts if needed to fulfill their responsibilities as Directors of the organization. All Board members and staff are required to maintain the confidentiality of donor information.
d) Opting Out of Mailings and Solicitations; HSEF contacts donors through direct mail, e-mail, and by phone. Any donor may request that the Foundation remove them from the HSEF mailing list and/or specify the preferred method of contact. Donors should notify the Foundation via email via firstname.lastname@example.org.
Effective July 15, 2020